Membership Dues and Payment of Accounts

The Club’s membership year shall be from July 1 through June 30. Dues and accounts shall be payable either by payroll deduction, cash, check, or charge card (Visa/MasterCard) following receipt of a monthly statement. University payroll deduction may be used to pay membership dues each month. All bills incurred by members shall be due on the first day of the next month and shall become delinquent thirty days after the due date. Sales tax is, by law, applied to membership dues. Club dues, assessments and similar payments are not deductible as charitable contributions for federal income tax purposes. Dues for members joining any time during the membership year will be prorated.

Dining Room Minimum

A quarterly dining room minimum of $30.00 plus tax will be required for Resident and Senior Resident members. Lunch and dinner in the University Club Dining Room and all University Club sponsored events are applied towards the quarterly minimum. Sales tax and service charges are included when calculating the minimum. the quarters are based on the calendar year and end on the last day of March, June, September, and December respectively.

Reciprocal Privileges

Any member in good standing of the Club may utilize over 110 clubs that belong to the Association of Faculty Clubs International, as well as over 50 private clubs with whom The University Club has reciprocity. In order to utilize reciprocal privileges, members should contact the University Club Membership Director at (573) 882-2586 for a guest card or Letter of Introduction and specific information on reciprocal clubs.

Club Membership Cards

Club membership cards are the property of the Club and may be cancelled or repossessed at any time. If the Club membership card is lost or stolen, the member ceases to be responsible for purchases only upon receipt of written notice by the Club. A $5.00 replacement fee will be charged for lost cards. Only members may use the Club membership cards. Upon resignation, the membership card must be returned to the Club before closing your account.

Use of Club Facilities

All functions or parties must be sponsored by a Club member. Sponsors are responsible for the conduct of participants and the payment for all charges. The club has no dress code other than the requirement that members and guests wear shoes and shirts and have the appropriate attire for special events. Members and guests using the Club are expected to exhibit appropriate behavior at all times.

Family Use

Membership privileges extend to the member, spouse or significant other and dependents up to the age of 23.

Guests

Members are responsible for the conduct and dress of their guests. Members must escort their guests at all times and cannot lend membership cards or member numbers to guests. Guest charges will be included on the member’s bill. A member may not bring the same guest more than three times during the Club year if the person is eligible for Club membership.

Smoking

The Donald W. Reynolds Alumni and Visitor Center is a smoke-free environment.

Alcoholic Beverages

There shall be no alcoholic beverages served to members or guests who, in the judgment of the University Club staff, are intoxicated. If the member or guest is thought to be a danger to himself or others, a cab will be called or other transportation arrangements provided. The cost of such transportation will be added as a charge to the billing of the member who is intoxicated or the host of the guest who is intoxicated.

Assessments

The purpose of an assessment may be to provide funds for capital improvements and/or paying operational expenses of the Club. The Board of Directors may assess the Club members each year in an amount not to exceed the amount of the initiation fee.

Leaves of Absence

Members on sabbatical or vacations, physically absent from the community for at least four (4) consecutive months, may request in writing that the payment of their dues be suspended for the period of such absence, during which time the Club privileges are also suspended. Written request must be made to the Board of Directors at least thirty (30) days in advance of the impending absence. A member’s reciprocal privileges at reciprocal clubs will also be suspended for the duration of the absence. If a member chooses to utilize a reciprocal club during the leave of absence, University Club dues must be paid by the member. The Board, at its discretion, will suspend dues for members who experience a prolonged illness or other personal problems which prohibit use of the Club.

Resignation, Suspension and Termination of Membership

In the event a member wishes to terminate membership, the member must notify the Club in writing. Responsibility for payment of dues will continue until such notice is received and membership cards are returned. Prorate and refund policies are established annually by the Board of Directors. The Board of Directors has the authority to suspend or terminate membership of any member.

Limitation of Credit Penalties

Whenever a member’s delinquent indebtedness to the Club for house bills has reached the sum of a) Individual, three hundred and fifty dollars ($350.00); b) Corporate, five hundred dollars ($500.00); or c) Organizational, five thousand dollars ($5,000.00), his or her further credit may be suspended by order of the Board of Directors until the entire amount due is paid. All charges, dues and/or assessments presented and/or mailed to a member delinquent for nonpayment shall automatically have a 1.5% per month fee, added to the unpaid amount as of the 26th day of each month of delinquency. Any member who has not paid all delinquent amounts (including penalties) within sixty (60) days may, with notice, be suspended from all privileges (including reciprocal) until his or her account is paid in full. Dues will continue during such period of suspension and the member shall not be relieved of his or her indebtedness to the Club. Continued delinquency after sixty (60) days shall be cause for automatic termination. Members will be charged a $20.00 fee for checks returned to the Club for insufficient funds.

Service Charges

A service charge on all food and beverage service is set annually by the Board of Directors. This is in lieu of tipping in most cases. However, when extraordinary service above and beyond the call of duty has been rendered, an extra tip will be accepted.

Elections, Annual Meetings, and Fiscal Affairs

The Club shall hold its Annual General Meeting no later than the end of November. Directors shall have a term of three years. Board of Directors elections will occur at Annual General Meeting. During the meeting, the annual financial report to the Club membership will be given. The Club’s fiscal year shall be from July 1 through June 30 which corresponds with the University of Missouri-Columbia’s fiscal year. Financial records of the Club shall be subject to reviews or audits by an independent certified public accountant. A report of the audit shall be presented to the Board of Directors. The results will be available to any member upon request. A complete copy of the Bylaws is available upon request.